Managing Suppliers
Suppliers are the entities you purchase goods and services from. Each supplier has a linked Accounts Payable account in the chart of accounts.
Adding a Supplier
Go to Inventory → Suppliers → New (or via Procurement → Suppliers).
| Field | Description |
|---|---|
| Name | Supplier / company name |
| Code | Short code for fast lookup |
| Used on purchase order emails | |
| Phone | Contact number |
| Payment Terms | Default days to pay (e.g. 30 days) |
| Currency | Supplier's currency |
| Payable Account | The AP ledger account for this supplier |
💡 The Payable Account is required before you can post supplier bills. Set it to your Accounts Payable or Creditors account.
Supplier as a Product Source
When creating products, you can associate one or more suppliers with default purchase prices. This speeds up purchase order creation — product lines are pre-filled with the last purchase price.
Purchase History
Open any supplier record and click the Purchase Orders tab to see all POs raised for that supplier, along with their status and total value.
Supplier Payments
Record payments to suppliers via Procurement → Supplier Payments. Payments are applied against open supplier bills, reducing the AP balance.