Evrykit Purchasing covers the full procure-to-pay cycle: raise a purchase order, receive goods against it, and post the supplier invoice — all connected to your inventory and accounts payable automatically.
The Procurement Cycle
Purchase Order → Goods Received (GRN) → Supplier Invoice → Payment
Purchase Orders
Create a PO by selecting a supplier, adding the products you need (with quantities and agreed prices), and setting a delivery date. The system assigns a PO number and status-tracks the order from Draft through Confirmed to Received.
Multiple line items, different units of measure, and per-line tax rates are all supported. The PO total is calculated automatically and serves as the basis for your accounts payable accrual.
Goods Received Notes (GRN)
When stock arrives, raise a Goods Received Note against the open PO. You can receive the full quantity or partial — useful when suppliers deliver in multiple shipments. Each GRN automatically:
- Updates the stock balance in your chosen warehouse
- Creates a stock movement record (linked to the PO)
- Marks the PO line as fully or partially received
The receiving workflow ensures your inventory stays accurate without manual stock adjustments.
Partial Deliveries
If a supplier delivers 60 of 100 units, the PO remains open on the remaining 40. You can raise subsequent GRNs as further deliveries arrive. The PO closes automatically when all lines are fully received.
Supplier Management
Every supplier record holds contact details, payment terms, and the linked Accounts Payable account from your chart of accounts. This link means every purchase invoice posts directly to the correct liability account without manual journal entries.
You can view a supplier's full purchase history — all POs, GRNs, and payments — from the supplier profile.
Reports
| Report | What it shows |
|---|---|
| Purchase Orders | Active, confirmed, and historical POs with status |
| Goods Received | All GRNs with linked PO and stock impact |
| Supplier Payables | Outstanding balances per supplier |
| Purchase by Period | Spend trends over time |
Connected Modules
- Inventory — GRNs automatically update stock balances per warehouse.
- Accounting — purchase orders create payable accruals; GRNs post goods-received entries to your inventory accounts.
- Sales — if you are restocking to fulfil a sales order, PO creation can be triggered from the reorder alerts view.
Getting Started
- Add your Suppliers with payable account links.
- Create your first Purchase Order.
- Receive the goods when they arrive.